Bill the board. Run the day. Organize the calendar.

Board billing with control

Create an itemized monthly board run, include approved extras, give required notice, and collect through an owner’s explicit payment mandate.

Daily care, logged

Set per-horse feed and care routines for staff to execute. Confirm done, skipped, or problem work across feed, turnout, blanketing, and medications.

Organized offerings

Manage trail rides, lessons, clinics, and stall rentals with slots, capacity, waiver status, payment status, and check-in.

Daily Barn Care, Feeding, Meds & Stall QR

Run daily feeding, meds, turnout, stall QR sheets and barn task boards.

• Per-horse AM/Midday/PM/Night grain, hay, supplement and medication schedules
• Turnout groups, horse compatibility flags, blanketing temps and handling alerts
• Daily staff task boards with completion timestamps, skip reasons and problem flags
• Printable Stall-Door QR codes and offline barn-aisle cache with sync
• Horse, rider and facility incident logs plus staff-absence coverage previews

Boarding & Stall Occupancy Management

Manage stalls, paddocks, pastures, move-ins and recurring board billing.

• Stall, stall-with-run, paddock, pasture, medical and quarantine occupancy map
• Move-in and move-out reservations, stall transfers and departure notices
• Security deposit tracking and automatic prorated move-in/move-out board calculation
• Recurring monthly board runs plus itemized extra care charges and owner approvals
• Owner-supplied vs. barn-supplied feed and medication tracking

Visiting Pro Coordination (Farrier, Vet, Dental, Chiro)

Coordinate multi-horse farrier, vet, dental and bodyworker barn days.

• Schedule barn days for visiting farriers, vets, equine dentists, bodyworkers and saddle fitters
• Multi-horse visit lists with stall location, owner instructions and staff holding assignments
• Record visit findings, recommendations and next due dates on each horse
• 3 billing modes: billed directly by provider, billed through the barn, or split across owners

Feed, Tack & Equipment Inventory + Facility Maintenance

Track hay, grain, shavings, tack and tractor/arena maintenance.

• Hay, grain, shavings, supplement, medical supply and school-tack stock tracking
• Low-stock reorder thresholds, vendor records and consumption history
• Equipment and facility maintenance schedules (tractors, arena drags, trailers, fencing)
• Repair logs, service reminders and maintenance cost tracking

Invoicing, Online Payments, Receipt OCR & Reports

Bill clients, collect online, scan expense receipts and export clean reports.

• Consolidated multi-item invoices with configurable auto-draft triggers and manager review
• Custom branded invoice templates (logo, colors, remit-to details and live preview)
• Online card, Apple Pay, Google Pay & ACH collection (Stripe cost + 1%, configurable fee payer)
• Front-desk cash/check receipts, post-service staff tips and opening-balance migration
• Camera & PDF expense receipt OCR scanner, multi-category splits and CSV/PDF reports

Online PDF Waivers, E-Signatures & Intake Forms

Upload your barn PDFs, place signature fields and collect waivers online or at check-in.

• Import your existing barn PDF waivers, liability releases and boarding contracts
• Drag-and-drop Signature, Initials, Signed Date, Text and Checkbox fields onto any page
• Require signature online during booking or on-site in supervised front-desk check-in mode
• Parent/guardian signature enforcement for minor riders plus tamper-evident signed PDF & audit trail
• Custom conditional intake forms for rider experience, emergency contacts, camps and boarding

Custom Hosted Barn Website & Public Profile

Launch your custom barn website with staff profiles, services and live booking.

• Hosted custom website at manedeck.com/b/{your-barn} or embedded booking calendar on your existing site
• Custom logo, brand colors, typography, cover image, photo gallery, FAQs and barn policies
• 3 selectable staff profile layouts: Text only, Profile cards, or Table with photos & contact details
• Per-staff visibility toggles for photo, bio, email, phone, specialties and direct booking button
• Same-session draft website preview before publishing live + ManeDeck directory listing

Customer Auto-Scheduling: Lessons, Training & Facility Rentals

24/7 online booking for lessons, horse training and arena/stall rentals.

• Private, semi-private and group riding lessons plus full/partial horse training programs
• Bookable arenas, round pens, jump courses, wash racks, day stalls and RV/trailer hookups
• Instant Book or Request-to-Book with smart instructor, arena and school-horse auto-assignment
• Horse workload & safety caps (max rides/day, max hours/day, rest buffers and rider weight/skill match)
• Recurring weekly/biweekly series, lesson packs/punch cards, waitlists and makeup credits

Camps, Trail Rides, Clinics, Events & Off-Site Travel Splitter

Run multi-day camps, guided trail rides, clinics, shows and mobile travel splits.

• Multi-day camps with age/skill bands, counselor ratios, sibling discounts and medical rosters
• Guided trail rides with lead/tail guide rules, rider weight/age limits and horse matching
• Clinics, schooling shows and events with participant vs. auditor tickets and stabling add-ons
• Off-premises travel pricing: flat fee, per-mile, distance tiers or manual quote
• Shared-stop travel splitter: divide travel fees equally, by horse count or by service duration

Staff Time, Equine Pay Rules & Work-Exchange Credits

Track staff hours, per-lesson/per-ride pay and working-student trade credits.

• Employee and contractor clock-in/out, manual shift logs and manager timesheet approvals
• Equine pay rules: hourly, per stall/task, per lesson taught, per horse ridden/trained or flat rate
• Gross wage summaries, tip pass-throughs, expense reimbursements and payout CSV exports
• Work-for-lessons, work-for-board and volunteer credit agreements with automatic conversion
• Apply earned working-student or boarder work credits directly to bookings and draft invoices

Actionable AI Barn Assistant & Workflow Automation

Automate recurring billing and reminders, and run confirmed assistant actions.

• Ask operational questions across schedules, horses, overdue balances and upcoming renewals
• Reviewed AI action proposals: draft offerings, check schedule conflicts and prepare invoice batches
• Weather closure, arena outage and horse medical hold impact previews with bulk reschedule tools
• Automated recurring billing runs, overdue invoice reminders and waitlist slot offers
• Mandatory human confirmation gate and full audit log before any customer notification or charge

Charges & passthrough

Itemize extras — blanketing, holding for the farrier, supplements — at cost plus markup, with an owner approval workflow and running balance.

Shared appointments

Owner, barn, vet, and farrier all see the same calendar for each horse. The barn sees every horse stabled there.

Owner communication

Keep horse updates, announcements, and message threads attached to the right workspace and permitted people.

Roster & authorization

Boarder & horse roster, move-in/move-out, staff assignments, and vet-authorization on file per horse with a dollar limit.